Junior Office Co-ordinator will provide administrative, coordination, and client support for corporate meetings, conferences, and events.

This role requires a highly organised, proactive individual who can manage multiple tasks, support event logistics, assist with marketing and communication, and deliver excellent customer service while working calmly under pressure.

Key Responsibilities:

Office & Administrative Support

Provide day-to-day administrative support to the events and sales team

Manage calendars, schedules, and meeting arrangements

Prepare quotations, proposals, confirmations, contracts, and post-event documentation

Maintain accurate records, databases, supplier lists, and client files

Assist with invoicing, and general office coordination.

Event & Conference Coordination

Assist with the planning and coordination of corporate meetings, conferences, and related events

Liaise with hotels, venues, suppliers, and service providers

Coordinate logistics including venue bookings, accommodation, transport, catering, and audiovisual requirements

Ensure all event details are executed accurately and within deadlines

Support on-site event coordination when required

Client & Customer Service

Act as a professional point of contact for clients and suppliers

Deliver consistent, high-quality customer service

Respond to client enquiries promptly and efficiently

Build and maintain positive relationships with hotels, venues, and corporate clients

Marketing & Social Media Support

Assist with creating and scheduling basic marketing content for Instagram, LinkedIn, and other relevant platforms

Support brand awareness through consistent and professional online communication

Assist with updating presentations, marketing collateral, and promotional material.

General Responsibilities

Work proactively by anticipating needs and addressing issues before they arise

Maintain confidentiality, honesty, and professionalism at all times

Manage multiple priorities while remaining calm under pressure

Ensure deadlines are consistently met

Demonstrate a willingness to learn and grow within the corporate events and hotel industry

Required Skills & Competencies:

Highly organised, punctual, and detail-oriented

Trustworthy, reliable, honest, and hardworking

Proactive mindset (solution-driven rather than reactive)

Strong administrative skills with a structured approach to work

Confident communicator with good people skills

Excellent customer service orientation

Ability to remain calm and efficient under pressure

Strong time management and deadline-driven

Technical Skills:

Proficient in Microsoft Excel and Microsoft Word

Comfortable using email, calendars, and online systems

Familiar with creating and managing social media posts (Instagram, LinkedIn, etc.)

General computer literacy and willingness to learn new systems.

Position is hybrid: in office and working remotely